Privacy Policy

Below is the privacy policy regarding the handling of user information, including personal information, on the website (hereinafter referred to as the “Site”) operated by TOMAS TECH CO.,LTD. (hereinafter referred to as the “Company”). The Company strictly manages your valuable personal information in compliance with the Act on the Protection of Personal Information (hereinafter referred to as the “Personal Information Protection Act”) and other relevant laws and regulations.

This Privacy Policy explains the definition of personal information, methods of collection, purposes of use, provision to third parties, the use of cookies, etc. Matters not specified in this Policy comply with the Personal Information Protection Act and other relevant laws.

Article 1 General Provisions

The Company handles customers’ personal information obtained through the services (hereinafter referred to as the “Service”) provided on the Site in accordance with this Privacy Policy (hereinafter referred to as this “Policy”). This Policy also covers the handling of history information and characteristic information collected and used by the Company, in addition to personal information.

Article 2 Definition of Personal Information

In this Policy, “personal information” refers to “information about a living individual” as defined in Article 2, Paragraph 1 of the Personal Information Protection Act. This specifically includes name, date of birth, address, phone number, email address, bank account number, credit card number, driver’s license number, personal identification codes, or any other information that identifies a specific individual by easily collating with other information.

Article 3 Information Collected and Methods of Collection

1. Information Provided by Users

We may obtain information such as name, date of birth, address, phone number, email address, and information related to payment methods through membership registration on the Site or input forms when using the Service. We also collect information included in inquiries and transaction histories if personal information is contained therein.

2. Information Collected Automatically

When users browse this website or pages of our partners, or use the services, the following browsing history and characteristic information may be collected.

• ・History of pages and advertisements viewed, search keywords, usage dates and times, usage environment, etc.
• ・IP address, cookie information, location information, and device identification information, etc.

3. Information Acquired through Integration with Other Services

When integrating with external services such as social media, we may obtain user IDs registered with those services and information permitted to be disclosed within the public scope.

Article 4 Purposes of Collecting and Using Personal Information

The main purposes for which the Company collects and uses personal information are as follows.

• ・To properly provide and operate the Service, and to calculate usage fees
• ・To respond to inquiries from users (including identity verification)
• ・To provide information on new functions of the Service, updates, campaigns, and related products and services
• ・To invoice users for fees (when providing paid services)
• ・To analyze usage conditions and improve service quality (e.g., access analysis, measurement of behavioral history)
• ・To address users who may have violated the Company’s Terms of Use or applicable laws
• ・To achieve purposes incidental to the above

Article 5 (Security Control Measures for Personal Information)

The Company takes the following security control measures to prevent unauthorized access, leakage, loss, or damage of personal information.

• ・Organizational measures: Appointment of a person responsible for management, and regular inspections of handling conditions
• ・Personnel measures: Training employees and obtaining written pledges
• ・Physical measures: Controlling entry and exit, and managing documents and equipment
• ・Technical measures: Access control, virus protection, encryption, etc.

We also require external contractors to implement equivalent security control measures through contracts and conduct appropriate supervision. We may entrust the handling of personal information to contractors located outside Japan when necessary to achieve the usage purposes. In such cases, the Company confirms that these contractors have taken appropriate measures to protect personal information, and exercises the necessary and appropriate supervision through contracts or other means.

Article 6 Provision of Personal Information to Third Parties

The Company does not provide personal information to third parties without obtaining the individual’s prior consent, except in the following cases:

• ・Cases based on laws and regulations
• ・Cases of urgent necessity for the protection of human life, body, or property
• ・Cases particularly necessary for improving public health or promoting the healthy development of children
• ・Cases where cooperation with national or local governments (or their entrusted parties) is necessary for executing duties prescribed by law, and obtaining the individual’s consent might interfere with those duties
• ・Cases where the purpose of use includes providing data to third parties, and other statutory requirements have already been announced or disclosed

In addition, provision of personal information to a third party in the following cases does not constitute “provision to a third party”:

• ・When the Company outsources handling to the extent necessary to achieve the purposes of use
• ・When personal information is provided due to a merger or business succession
• ・When shared use is permitted by the Personal Information Protection Act or other laws

Article 7 Disclosure, Correction, Deletion, and Suspension of Use of Personal Information

1. Request for Disclosure

When an individual requests the disclosure of personal information, the Company promptly responds in accordance with the law. However, if disclosure may harm the rights or interests of another third party, or if there are other lawful reasons, the Company may decide not to disclose all or part of the information. In such cases, the Company promptly notifies the individual of the reason for non-disclosure. A prescribed fee (1,000 yen per request) may be charged for disclosure.

2. Request for Correction or Deletion

If the personal information held by the Company is incorrect, the individual may request its correction or deletion through the prescribed procedure. The Company reviews the request, and if deemed necessary, promptly corrects or deletes the information and notifies the individual of the results.

3. Request for Suspension or Erasure

If personal information is used beyond the scope of the usage purposes or has been obtained by inappropriate means, the individual may request suspension or erasure of its use. The Company investigates based on the request, and if action is deemed necessary, promptly suspends or erases use of the personal information and notifies the individual accordingly.

Article 8 Use of Cookies

The Site uses cookies to enhance user convenience and analyze access. Information collected through cookies is used for site operation, service improvement, and optimizing advertisement distribution. Cookies may be disabled in browser settings, though some services might not function properly if they are disabled.

Article 9 Changes to the Privacy Policy

The Company may change the content of this Policy when necessary. The revised Policy takes effect once it is posted on the Site. However, if changes require user consent under relevant laws, the Company obtains consent again through its prescribed methods.

Article 10 Contact Information